1. Fill out the online application form
2. Create an account in Mobility-Online (only necessary for first mobility)
3. Enter personal master data in Mobility-Online (only necessary for first mobility)
4. Initial check by the International Office and activation of the Mobility Agreement
5. Enter further information for the Mobility Agreement in Mobility-Online
6. Print the Mobility Agreement and have it signed
7. Upload Mobility Agreement
8. Check by the International Office

You will receive your grant agreement in triplicate. Sign all copies (important: signature date before mobility start date) and send them to

• return one copy to the International Office (see contact box).
• enclose one copy with your business trip application (see below).
• add one copy to your personal documents.

Information regarding the business trip application:

• Arising costs: please enter the amount of Erasmus+ funding and the reference “Erasmus+ ST”
• AO: please enter the accounting object specified in the Grant Agreement.
• Account number: please select “Dienstreise”, even in the case of training.
• Advance payment: please enclose the application for an advance payment sent to you with the business trip application in addition to the Grant Agreement so that you receive 70% of the funding before the start of the trip.

Please have the host institution complete, sign and stamp the Confirmation of Participation. You have received this together with the Grant Agreement. The Confirmation serves as proof of the actual duration of your stay on site and, in the case of guest lectureships, of the teaching hours you have given.
Important: The date of signature of the Confirmation of Participation must be the last day of your stay for teaching or training purposes. For example, if the teaching takes place from 1.04. - 05.04., the date of the signature confirming the stay must be 05.04.

1. Create your travel expense report and have Ms. Walczak sign the first page under “Signature of the person responsible for the budget” before submitting the travel expense report to the travel expenses office. Enclose a copy of your Confirmation of Participation and your business trip application with the claim. As the amount of Erasmus+ funding is calculated on the basis of unit costs, a simplified travel expense report without receipts and vouchers is sufficient. Only the first two columns on page 2 of the travel expense report need to be completed. (If the costs that exceed the Erasmus+ funding are paid by another AO, the calculation must be made in a pointed manner. In this case, all receipts must be enclosed and all columns of the document must be completed. If in doubt, please ask the travel expenses office for the exact data required).
    
2. Please upload a scan of the completed, signed and stamped Confirmation of Participation to Mobility-Online.
    
3. At the end of your stay, you will receive an automatically generated e-mail with access to the Erasmus+ participant report. This is mandatory for Erasmus+ funding. Please complete it within 30 days and upload the generated PDF document to Mobility Online. If, in the case of a blended mobility, the virtual part is after the physical part, you will only receive the invitation to the Erasmus+ participant report after the end of the virtual phase.
    
4. Would you like to report on your stay in more detail and share your experiences with colleagues? Then we would be delighted to receive a (voluntary) report.